When it comes to managing a large team and multiple projects, it is not easy to make a to-do-list, prioritize tasks, being focused, managing directions, maintaining a structure, and being aware of all developments. But thanks to modern project management software which are equipped with the modern tools to automate most of the task as well as make assignment of tasks easy, along with it extensive reporting makes easy to keep an eye on time management and completion of tasks.
The best project management tool offers all four essential tools inside a single platform and allows us to customize each and every element. Here I list top-rated project management tools that are being used by small, medium, and large organizations.
- This manager comes with an edit mode to allow decluttering.
- You can be certain of your security because this manage comes with two factor authentication.
- By using advanced board filtering you can easily find the unassigned task.
- There is an option of inserting new rows and columns with a single click.
- You can find things in your board by using ctrl + F
- Team Work
- Additional layer of security
Nothing enhances productivity more than teamwork. The best essence of teamwork can be achieved with this amazing task management software. This task manager can work with all kinds of projects; short term or long term and it boosts productivity.
The whole interface is designed to be compatible with teamwork rather than individual use. All of its features are customizable and can be molded according to the groups’ needs.
It is a highly automated software that saves you the trouble of handling everything manually. This automated feature eliminates the need for manual tasking to a great deal.
There are no bound to its versatile usage, and it is compatible with all kinds of devices and operating systems. It works equally fine with windows or Mac, so you don’t have to be on your computer to avail it necessarily. It is web-based, but the app is available for download on a tablet or cell phone.
By using this manager, you can track the progress of the whole team. Keeping a tab on how much work is done on the whole has never been easier. It also notes the individual output of the team members. Each member can update his or her progress by using this task manager. The tool integration option allows you to do the job very fast.
It is helpful in effective team collaboration. Real-time updates on the status change of the task are also given. Time tracking and progress tracking options ensure productivity. Graphs and charts show a straightforward representation. Members are also able to send messages and chat instantly. The basic plan is for five users with a cost of $8 a month.
- You can easily mention anyone on the board by using @.
- There is an option of customizing your board with 20 new gorgeous colors.
- There is a tag column to filter results.
- Nothing found not to love
- You can keep track of your deadline by using custom due date notification.
- There are so many ways to be creative with Trello. It can be used for wedding planning, vacation planning, budget planning and many other stuff. This software can be used for anything you like.
- By using about this board feature, you can add details for all the team members.
- By using map power up you can add locations to the cards.
- There is an option of even using emoji’s on your boards.
- There is an option of private notes for all the users on Trello.
- Even surveys can be attached with cards.
- Monitor the overage cards with card aging.
Trello is a reputed task management software and has been around for so many years. In these years, it has only made things convenient for team achievements. It is a minimalistic and straightforward task manager, yet is equipped with everything that you need.
Trello is a complete package and it has something for everyone.
It is especially suited if you are following agile project management methodology. Trello utilized the board with listing options as the main view. These lists are easily customizable and can be changed and prioritized. The web software and the app is user friendly and can work with all devices and systems. You do not have to be particularly on your laptop to enjoy the many features of Trello because it is mobile friendly.
The most striking feature of this task management software is that it allows you to add photos and video on the board to make the tasks visually compelling. It can be utilized for both personal and professional use. However, it is best suited for professional use and teamwork.
With its commenting and task status option, a feedback loop can be generated. The good thing is that all members will be on the page when anyone is reviewing a file.
The board can be further split into cards. You can add a relevant task, project overviews, and messages. Each member can add his or her cards to make the tasks achievable. Team tasks and subtasks for the individual team members can also be created.
It is a cloud-based platform that can be accessed from anywhere you like. With its sync and integration options, you can access several tools using the same platform. The free plan offers several features for small projects. In the case of large teams, you can go for a business plan that starts at $9.99. In the paid plan, there are several amazing features for the users.
- Users have the option to set a countdown to achieve productivity.
- Slack can be incorporated into trello.
- Trello has amazing power ups that boost productivity.
- Do Not offer any industry specific feature.
- Users have the option of seeing the status of each project with a single click. They can also spot the tasks that are lagging behind.
- If you do not want to see the tasks in Gantt charts, you can skip this option and see them in a calendar or list.
- There is an option of comparing original timeline projections with the actual one by the help of a baseline report.
- You can manage your collaboration and projects with the team from the phone.
- There is also an option of creating reusable templates for your team.
- Project dependencies
- Real time
- File storage
Predominantly it is a charting software but comes loaded with several task management tools. Its interface is soft and very easy to use. Let’s say that you are a beginner still you won’t feel any difficulty in using this task management software.
Even with no prior task management experience, you can easily navigate your way through it. The fantastic drag and drop features can be used for creating a task. The same tool can be utilized to adjust the start and ending date as you like. This task management software is so smooth that anyone can get the knack of it. Also, you have the liberty to adjust your timeline in a single click with the help of this software.
The task manager allows you to keep your documents, job, and conversations in one place. It develops a centralized system of information for all the teams. This eliminates the need for individual mailing and reaches out to be on the same page. Also, the wonderful thing about this software is that, it save you from any conflicts between projects. There is an option to see all your projects in a single Gantt chart to avoid confusion.
The app also shows the schedules and engagements of each member in real-time. This feature comes in handy while managing the workload among the team. You will know who is up for the task in a matter of seconds. The software allows you to manage your resources and to be on your budget. It also ensures easy to access availability tab.
The straightforward interface allows all of the projects to be displayed on the screen at the same time. As the app is supported on all platforms, you can update and track the progress from anywhere. Laptop is not a prerequisite and you can access the software from the tablet or mobile as well.
The automated feature of time tracking and reporting is also available. You can go for the calendar view to keep in check the deadlines of the project. The free of cost plan works with small projects. The trial version is available on all paid plans.
- This software is user friendly and can be accessed from any mobile.
- There is an option of tracking the hours that have been spent on tasks and projects.
- Users have the liberty to create as many subgroups as they desire.
- Costly as compared to our top recommendation.
- Interface is complex and hard to understand on mobile.
- There is an option of creating tasks by sending emails to asana.
- You won’t have to create the task over and over again because there is a repeat option for recurring tasks.
- There is also inbox snooze feature to avoid distractions from Asana.
- With the help of custom fields you can track work and project like a boss.
- By using the advanced search option you can search things faster.
- Time management.
- Assigning tasks with sensitive information.
- Available extensions and integrations.
Task management is tricky and it can only be done right with the task management software. The best thing about asana is that, it saves time and boost productivity. This task management software has something for everyone. Not only it has easy interface for beginners but advanced organizational features for professionals as well.
The sub tasking and individual tasking within the group is made easy using Asana. Also, it makes team activities a lot easier to manage. Its effective and efficient communication system ensures the timely delivery of the project. There is an option of claiming the tasks by using the dragging card feature from the stories column. This way each team member gets the work he or she is likely to do. Also, if you do not want to feel overwhelmed with too many items, you can always priorities your tasks by using the auto promotion feature.
With the feature of progress tracking, the results and output can be seen in real-time. You can easily customize the deadlines and set plans on a priority basis. Its interface allows you to follow up on several different projects. By using cross indexing you can assign tasks to multiple projects. Nothing boosts your creativity and productivity than this amazing task management software.
It’s Automated updates in real time-align the goals for the whole team. The software is device friendly and will enable you to collaborate from anywhere. In Asana, there are 3 kind of teams, public, membership by request and hidden. Let’s say there are some tasks with sensitive information, you can share it with the hidden group members by using the hidden team option.
The feature of notification and popups is also available so that you don’t miss out on the deadlines. Commenting options is very helpful in giving and receiving feedback. You can easily view the time split of the whole project in the calendar view. This web-based software is good for the projects as well as the individual task keeping and management. The basic plan is free and lets you collaborate with up to 5 team members. You can get a customizes plan for the enterprise level. It is a secure fit to keep track of progress in terms of what and when.
- Asana comes with many extensions and integrations.
- You can do a lot of things with the hack tab.
- It is an effective tool for time and task management.
- Everything is up to standard
- There is an option of integrating productivity tools with the software.
- Users can create a prioritized list of tasks.
- It is easier to manage team capacity, schedule time, organize calendars and track milestones with this task management software.
- It is an effective tool for time management.
- Even the paid plans are economical.
- Productivity and cost.
- Suitable for teams and solar users.
- Excellent customer support.
It is one of the best platforms to enhance the productivity of a team task or individual task. You can easily manage the work by customizing the features your way. Not only you can add start dates to indicate when task starts, you can also use the time and due date option. It is a cloud-based manager that also has apps available for download on any other device. You do not necessarily have to be on your laptop to access the many features of this task management software.
There are several integration options available on this forum, and you can merge and sync them all. Let’s say you have a list of your favorite productivity tools. You can easily integrate these tools by using clickup. You can customize the task status and add new ones. This feature gives you the freedom to use it; however, you want. If you already use any project managing software, you can easily import it into click up.
This task manager also several other features that offer versatile usage. The additional feature of notepad can be used to store data and list additional items. In case you are an enthusiastic writer, you can keep all the brainstormed writing here. In case you are a project manager, you can utilize all the project management tools to track your project’s progress. The option of Gantt charts is also available. It displays all the development and working of the project in the form of bars. Although the free version has all the fantastic features, you can also go for a paid option that starts to form $9 a month.
- The software has a brilliant layout and anyone can understand it.
- It is even powerful in the free version.
- Equally excellent for small and large projects.
- Features are not handy for large teams
- Users can generate any type of reports to get an overview of everything that is happening.
- There are some amazing options of integration with the Google calendar, Dropbox, drive, Outlook, hubspot and slack.
- There is no training required to use this task management software.
- It is a splendid option because it has great customer support.
- The software is very reliable and has been used by multinational companies.
- Customer support
- Good features in a free version.
With teams, things can be tricky to manage but not if you have the best task management software at your disposal. The best thing about Easynote is that, it is an award winning task management software for team collaboration. It is management software with a minimal and simple interface. It is used by several big names and companies worldwide. Thousands of corporate users are utilizing this wonderful task management software on a daily basis to manage their projects. As compared to other similar software, it is rather affordable. There is an option of getting started for free.
There are multiple reasons to trust this task management software. One is that, it has been trusted by more than 55000 users worldwide. Even UNICEF and Samsung are it’s regular users.
It can easily manage daily tasks or group tasks. The software also works perfectly fine for exclusive business use. In a team setting, it is very convenient to be used for collaboration on a single job. The software is web-based and it’s cloud-based system gives you remote access to your dashboard from anywhere you want. You can easily link the co-dependent tasks to establish a joint loop.
With its cloud system, file sharing becomes very easy and efficient. Track everything you need, including the tasks and the progress for each member. With easy commenting, establish feedback loops, and make changes in your files instantly. Activate the notification and pop-up, so you don’t miss out on the essential meetings or tasks done. Additional apps are present that work in collaboration with the main dashboard, such as meeting minutes, stats, risk management calendar, and web conferences. There are free and priced plans available for use. You can collaborate with up to five members using the open layout. An extended and business plan with additional features for management is also available.
- It has the most simple interface.
- The software allows easy collaboration.
- New features are adding every single time.
- It is an award winning task management software and that is why it is highly reliable.
- This software allows the integration of over 1000 applications.
- Users can get a free trial to have an understanding of the software.
- There is an option of having live online training to get the understanding of the software.
- It has a nice layer of security and protects your data.
- Complete end-to-end project management.
- Job planning, budgeting, and time allocations.
- Planning everything in one place.
- The convenience of usage.
This task management software is a fantastic productivity booster for you and your team. With the help of this software, you can stay up to date on all the activities and progress of the project.
It is specially designed for collaborative team usage and may not serve the individual users well. It is an automated system that minimizes the number of manual tasks at hand. The software contains all the features to manage sales as well as management of the project.
It supports third-party connections, and access can be given to your clients. You can manage several projects and tasks on the same dashboard. Gantt charts are also available to check the progress at a glance. For time management and task management, this software is an effective choice.
On can keep an eye and track the budget using the financial dashboard. It allows all of the team members to easily communicate with each other using the inbox and messaging system as a built-in tool. The drag and drop charting feature of this software makes the interface straightforward. Its packages are tailored separately for projects, sales, and retainers and services. Or you can go to all-in-one-package. There are not several pricing options to choose from. The plans start at $39 a month. You can use thee free trial option to know if this system works out for you or not.
- It has brilliant and powerful features in a free trial plan.
- There are a wide range of customizable templates and collaborative tools.
- It is easy to manage portfolio from this task management software.
- It is not always easy to find the data, even its there in the system.
- Data export functions are terrible.
- Re-allocating and moving entries are very cumbersome.
- Not able to have multiple assignees on tasks that are shared.
- The software dives really deep and gives data analysis.
- Users can auto schedule tasks according to the deadline priority.
- The software can even calculate the cost of the project automatically.
- There is an option of adding personal tasks.
- Data interpretation is also available.
- Budget tracking
- Business performance tracking
- Clear visual indicators
Management tools are a necessity these days and without them effectivity and productivity cannot be achieved. The best thing about this task management software is that, it is a single platform with a lot of different management tools. Managing businesses, teams, and projects are made easier with its features. There is probably nothing that you cannot manage from the dashboard of this task management software.
It has a creative and intuitive design and a straightforward interface. The interface can easily be understood by even the beginners. The weekly webinar runs for people to get to know the use as it features in a better way. Unlike other management tools, this software allows you to manage and set up all the job-related options.
It has a robust system when it comes to invoicing and keeping records. You can keep a record of anything you like with this software. The powerful budgeting option lets you keep an eye on the fund conditions all the time.
The most striking feature is that, the software is perfect for multi-currency dealings as all the conversion is automatic. You can easily time track and schedule the tasks however you like. With its integration networks, it can sync with QuickBooks, zapier, and Xero. Other than this, if you want to integrate with other productivity tools that option is also available.
The auto-generated reporting system keeps you updated on all the tasks at hand. It is a cloud-based system, so file-sharing can also be done very quickly. In most cases, you can share huge files from the dashboard. You can start using the software for free and expand according to the needs. You can also develop your customizable plan or pay $40 for an already established program.
- The software boosts creativity and productivity.
- It is an amazing task management software for or managements.
- This software enable users to generate job quotes.
- Not suitable for small business tools need good knowledge and learning.
- This software allows agile project management with amazing tools.
- It has a secure cloud.
- Users can carry out complex business plans with efficiency and ease.
- It has been the most favorite Task Management tool for game developers.
- The software offers time tracking and reporting for each member.
- For an initiative dashboard.
- Personal to do lists.
Sometimes we all need a task management software that is faster than our imagination. For this purpose, Favro will suffice. It is an agile planning and management tool on the market. The software serves as a collaborative platform for teams and leaders of all kinds of projects.
It is multi-functional and highly customizable; you can tailor everything according to your needs. Backlogs and listing make it easier to navigate through different projects. The best thing about this task management software is that, it is free of any hassle and can be managed by even beginners. You can change the main display to whatever is best suited for you; Kanban board, sheets, or arrange by timeline.
You can keep everyone on the team catches-up to the task by keeping them on the same task cards. Within its amazing features, zoom out to get an overview of the whole project or zoom in to specific detail.
There is also an option of making a lot of lists and prioritizing the tasks to ensure ultimate progress. In that way, it will be easier to spend time on what is essential rather than planning.
This tool easily integrates other software. Let’s say you have some favorite productive tools. With the help of this task management software, you can integrate them. You can sync it with drive, Jira calendar, and many more.
On the whole, the web-based system is a scrum methodology of project planning. All the users and members on the team are allowed to comment and give feedback. You can share a large number of files using the same platform because of its cloud based characteristic. The lite plant starts at $10.2 for two users or chooses for more. Free 14 day trial is also available.
- It is the most effective business management tool.
- It offers a free trial.
- The dedicated support allow the users to have things their way.
- Not only it has advanced time tracking tools, but it also has multiple handy functions at disposal.
- It is an effective tool for small, medium, and large businesses.
- The software is available in a wide range of platforms.
- It automatically records time usage for each application that is running on your computer.
- The easy budgeting option allow you to estimate the time and budget for individual projects.
- Easy budgeting
- Monitoring time
It is a perfect time tracking software to keep the whole project up to the task. It is a robust reporting system to track task outputs and progress. With its time focused features, you can keep an eye on every members’ time spending. It also auto-calculates the total time spend on one task. Timesheets also keep track of the attendance even in a remote environment. Say goodbye to paperwork. It is a single platform with a wide range of usage. It works fine with agencies or start-ups, or you can manage the individual task as a freelancer.
Allocate the time to a specific project, and don’t let it go overdue. With its budget tracking system, always keep an eye on the funds. With a wide variety of management tools, you can keep an eye on the team’s progress. It is easier to divide the workload in that way. The app can easily integrate with other platforms. It will be easier to control all of the required software without switching the forums. Easily share files and look for approvals. Easy invoicing keeps the record of everything. It has several good reviews and online recognitions. The basic plan starts at $5.25
- The software allows the integration with popular project management software’s like pivotal tracker and trello.
- Its tracks the progress of a user.
- the software has the capability of accurately billing the customers.
- It is probably the best task management software to organize file management.
- Users can have healthy collaboration and communication on this very platform.
- Multiple users can access a single file if the need arises.
- It has a built-in timer to easily track the activity of team members.
- The easy interface will allowed the beginners to have an understanding of the software.
- Visual timelines
- Effective task management
- Customizable workflows
Wrike is a fantastic web-based project management tool for all your worries. It does not require to be downloaded on the desktop, and you can use all the features through web access. In the group, the setting manages the task and share the workload effectively. With its flexible interface, it makes team collaboration a less stressful job. You don’t need to open a separate mailbox instead of sending and receiving messages with the same app. It is compatible for both personal use and high-end projects. With is a perfect amalgamation, all the files become available to our team at once.
It is a perfect fit for remote collaboration and working from home. Use its workload view to divide the task within the team. With third party access, you can choose how your client can get access to the project progress. It allows you to formulate complete timelines to get a look at a bigger picture. Keep track of time by knowing all the seconds spend on an individual project or task. Application easily integrated with other software such as mailbox and outlook. In the case of different devices, apps are available for download. Start at $9.80 with a professional plan or user it free for simple tasks.
- The software take care of your creative projects.
- It is the favorite task management software for big companies.
- Team members can leave feedback.
- The task management software allows agile methodologies.
- You can easily prioritize the tasks using this task management software.
- It is are cloud based task Management solution that is designed to help product teams and marketing teams alike.
- The software offer a multitude of integrations. Zoom, Trello and basecamp can be integrated with the software.
- The software helps improve productivity.
- Zoom meetings.
Without a task management software, productivity and creativity is not possible. Nifty stands apart because it is the ultimate best. It is a very thrifty tool to manage all the workload and all your projects. It doesn’t matter how huge your project is, with the help of this amazing task management software things can go very smooth.
This software is all in one platform for you. The interface of this management software is Kanban styled board. One of the newest options on Nifty is to connect using zoom meeting. You can have this zoom meeting with all your team members to enhance productivity and workflow.
The software is versatile and available to be used on all forums. Apps can be downloaded on Mac, Windows and Android. Also, this task management software has the ability to make goal-setting an easy task.
You can create a timeline and follow up on the project progress. If you use some other software, nifty makes it easy for you to make a switch. The software also allows productive integration of different tools. It has got all covered; the sales team or the marketing team.
Nifty is compatible with the storage of several kinds of files and docs. You can easily discuss everything among the team using discussion boxes and chats. It is advantageous in keeping the team on the same page with all the changes and progress. Thus, this makes all the remote working and collaboration easy.
Measure the progress using Gantt charts or manage client portfolios; nifty has got you covered. You can also give the third party access to the client to know the progress of the project. The payment packages start at $39 per month for a small company or beginner usage. The software has the potential of serving beginners and professionals alike.
- Even a zoom meeting is possible on this very platform.
- The software is easy to use and a convenient choice for beginners.
- Custom fields can be added as needed.
- There is an option of tackling bigger projects by breaking them down into manageable and smaller steps.
- You can create personalized sublists to make sure that you are focused on the right task at the right time.
- There is even an option of outsourcing tasks to a third party or external team.
- By using the instant messaging option you can talk to anyone in a team.
- You can easily send an invitation link to your clients so they can see where the team members are in a project.
- Outsourcing projects.
- Instant messaging within a team.
Teamwork is fulfilling and it can be made possible with the help of a task management software. Quire is an excellent, visually collaborative forum of all kinds of use. Its contrasting managing space is user friendly and soft. Let’s say you want to use a task management software for the very first time. For that Quire is indeed the ultimate choice.
Tasking and sub-tasking become very easy when you use quire. It allows the projects to split into simple pointers and doable tasks. There is nothing technical about this software and that is the beauty of it. Its whole dashboard is straightforward to navigate through.
A visually aesthetic to-do list is a plus that adds to all the features on quire. Aesthetics enhance productivity and this software has a good looking interface.
Keep an eye on the tasks and progress of every project. Single management or group management both can be done very quickly. See everything at a glance and know what to do.
It’s simple, yet fantastic charting system gives the information of everything. Identify which tasks are done and which are overdue and which is under the progress of completion. Also, this task management software makes revision very easy. Downloadable apps are available in case you want to use it from any other device like a cell phone or tablet. It is a Kanban board style that made the navigation easy.
You can easily share project details with clients or outsource the project to an external team. Assign the role within the team for easy task management and collaboration. With blink search, find anything project or are a person. The best feature is it’s free! For personal as well as project use. Something as amazing as Quire is free. If this isn’t wonderful we don’t know what is.
- Team members can filter tasks to find a crucial one.
- There is an option of seeing the health stats of each and every project.
- You can get reminders of upcoming tasks.
- This task management software has a rather modern design compared to other software.
- It is probably the best for time tracking and invoicing.
- Users can create customizable stats and live reports to track performance.
- It can also help you get paid online.
- Users have the option to separate projects into task lists so the assignment is easy.
- Meeting deadlines.
The most striking feature of a task management software is that, it helps you track the progress of team members. Without any such software this thing is just not possible. Paymo is wonderful because it has something for everyone.
You can know everything that needs to be done at a glance. With amazing features of Paymo, you can know the task at hand in an excellent detail.
Its neat design and the clutter-free interface is a comfortable fit for anyone. Just looking at the interface has the potential to boost your creativity. It lets you customize the page to an option that is better suited for your needs.
You can see the task and its minor detail, or you can get the bird-eye-view of everything at hand. With Paymo, you are free to choose the flow or project method that works for you. Its personalized filter can be applied to a single project only.
Set the priorities by listing the task and their status like critical or urgent. It also allows you to collaborate with the team in real-time. You can chat with them directly or make suggestions using the comment box. Feedback from the team members is also achievable. The files can be directly attached to the project, and you don’t have to switch the window.
You are also allowed to mark a particular milestone within the project and create a sense of achievement. Get notification, and due date alerts to keep up to date .it is a solution for marketing agencies to individual management. For small businesses and companies, the package starts at $8.95.
- The software offers the integration with several productive tools.
- Users can visualise teamwork.
- Task duration can also be tracked.
- Basecamp combine all the necessary tools that can boost the creativity and productivity of team members.
- There is an option of adding notes and file attachments with the projects.
- The entire conversation about a specific topic can be accessed on a single page.
- You can link Google Docs to discuss them in basecamp.
- There are color code files to keep things neatly.
- Tools integration
- Real time group chat.
- Client access.
Some task management software’s are too good for words and basecamp is definitely in the list. The beautiful minimalistic interface of basecamp can organize any scattering project. Not only professionals can reap huge benefits of this task management software, it is also very good for beginners and small teams.
If you want to be on the top of your game and excel the project, basecamp is the right place for you. The way it manages the workflow is praiseworthy. It is a perfect option for team collaboration in remote work.
You can separately organize pop-up windows for messages boards, chats and do-to lists. Management of all the related material from one place is made easy using basecamp. It is ideal for enhancing the overall efficiency of the project. Instantly know what needs to be done. Organize check-ins of your team or the display, and it has got you covered
All the tools that you can access through integration are already built-in the software. There is no need to pay up for extra features when basecamp has got you covered in lesser amount. With its extraordinary cloud-based system, store your files and everything you need in one place. There is also an option of sharing huge files because of its cloud based characteristic. It is an ever-growing platform with thousands of new sign-ups every day. With base camp, you can give your clients advanced access and control what they can see on a particular project. The 30-day trial is available for all the paid plans. For personal use, it is free and connects up to 20 users.
- You can easily manage everything in private unless you choose to share.
- Team members can use Hill charts to see where the project stands.
- You can have a private conversation with a coworker whenever you like.
- File sharing and commenting is very easy with the help of this task management software.
- The software enables users to visualise their project workflow and timeline.
- This software offers the integration with productive applications like Typetalk, redmine and Cacoo.
- This task management software has mobile applications for Android and IOS devices.
- The software has a very neat design that makes collaboration very easy.
- Integration with email and MS Excel.
- Fast creativity.
Looking for a perfect task management software for a better workflow? Look no more because backlog is here and it is fantastic. It is a fantastic project management software for everyone. Not only that, it is a perfect platform that also offers code management all in one place. It is trusted and used by several big names such as adobe and amazon. With its chat support, you can avail customer services at any time. It is supported on all kinds of devices and apps are available to be downloaded. Everything on here is customizable and quickly adapts to your personal needs. It is useful if you are a coder. You can easily share codes and look for bugs using this platform. Thus, it can cater to all the needs of developers.
You can easily track the expected outcomes and estimate time to finish the project. It offers you detailed storage of project a particular task or a project. In that way, you will never lose the old files of a task. Keep all the data securely stored in one place. Its integration options you can merge all the tool that you need. They will work in sync with Backlog to give you the ultimate experience. The editable charts and details add to the ease of soft access. It is free if you want to work on a small project. Starter version is $35 a month.
- Users can propose and compare changes.
- Services on a monthly subscription can be bought.
- Easy administration of projects is possible.
20 Benefits of Task Management Software
There are so many amazing benefits of using task management software. Let’s dive deep and look into the many brilliant benefits.
1. Effective Utilization of Time
The society we live in is fast pacing and changing continuously. We need results and outcomes in the matter of second. In these fast pacing time, we cannot afford to keep on waiting for the completion of tasks.
This makes the time an essential asset of all. We know that this crucial asset should not be wasted in mundane tasks and insignificant details.
To effectively utilize time, everything needs to been done in an orderly manner. With task management software, you can get this opportunity.
Task management software can assist you in utilizing time in the best manner. With task management software, you can manage the routine and concentrate on what is essential. Active management can also add more minutes to the time of relaxation.
2. Enhance Productivity
Management and cleverly spending valuable assets is very crucial. It plays a massive role in personal and organizational success. A simple to-do list can make your day a lot effective as compared to an unplanned day.
It enhances the output and makes it easier to navigate through the whole day.
Task management software lets you similarly accomplish the goals. The difference is that they have several other features to get the job done for you. You can plan ahead of time and keep an eye on progress and output.
Thus, more time is spent on the job rather than planning.
3. Virtual access to Data at any Time
Before centralized data systems and internet, file sharing and access was a difficult task. It was done on hardware using by-hand transport. With the incidence of servers and cloud-based storage systems, this access has become more comfortable.
Task management software works on these principles. It offers cloud storage for all your files. All the files are stored on a virtual network.
You can access your data from anywhere you want. There is no restriction on platforms as well. The files can be accessed from laptops and mobile phones alike.
A task management software is a step forward in working from remote locations. This eliminates the need for taking your laptop everywhere because there is essential data in there. Store the files on the cloud and access them at any time.
4. Single-Handed Management of everything
The emergence of task-specific software has made the work easy by drawing the lines. It helps access the software you require. However, this is not helpful in all situations. Sometimes a well-coordinated collaborative tool is required.
This is because the task at hand requires the usage of many software. Task management software works by the integration of several applications into one.
You can manage and access everything from one platform. There is no need for you to open a separate email window. Task managers merge with it and let you access it from the same window.
5. No Need to Keep Everything in Your Mind
Task management is a tough job to handle. There is a lot to keep in mind while working on a task. One cannot keep all the hustles on the mind and ensure productivity and output. Management software comes in handy in order to take care of the mental burden.
You can choose from the project management methodologies, and everything is implemented automatically. You can also customize the methods according to the needs of the project.
Also, the task manager helps individual and team members alike in tracking and implementing the assigned tasks. This function is advantageous in giving you the freedom to work towards progress. The software takes care of the process part.
We may feel that it is not possible to multitask with several things and assignments at the same time but is important. Working several tasks and jobs require the need for time. It can be for a corporate world or yourself.
Nonetheless, it is an important skill to have when accomplishing a project or excellence at your job. But the problem is the human limitation. Like the species, we are not built for it.
Task management serves as your savior in that case. You can list all the tasks and jobs in the software. You can work on all of them, and the application will keep the record of everything. You will get regular stats and updates on output and multi-task.
7. Keep the Third Party Satisfied
In the world of business, the tasks are sometimes assigned to the externally hired teams. This means that you are not part of the company, but you are working on their projects.
These stakeholders or third part like to be informed about the output of the project and its timeline. Without task management, it involves a large sum of manual work and intensive reporting.
With specialized software, you can keep the third party in the loop. You can give them access to the project information or send them auto-generated reports to keep them satisfied.
8. Make Your Meetings More Effective
Weekly or biweekly project meetings bring on stressful times. All your focus will shift on making a compelling presentation with infographics and charts. It requires manual work and time investment.
This time rightfully belongs to the project progress rather than reporting the results. Task managers come equipped with a massive variety of progress charts and graphs. The reports can also be saved in Pdfs and printed.
No need to invest extra time on presentation when you can display everything directly from the managers. You can even get all the charts printed and distributed in the meetings to report the output that leaves an impact.
9. Make Right Calls
Our mind has a way of losing track of the task under stress. Things can turn into a disaster pretty fast when we end up calling the wrong client. Task management software is the gateway to preventing this chaos.
They allow you to store the emails and contacts of all projects separately. It effectively declutters the email and phone directories. These features, with added integration, make it easier to reach out to the project-specific clients.
You will not have to seek out the relevant addresses every time you try to make contact. All the directories will be stored separately and project-wise.
10. Meeting Deadlines and Task Completion
Short term projects with several subtasks involved can become very hard to manage. You cannot afford a delay or mismanagement among the team. This causes extra pressure on the mind, along with the task assigned.
Moreover, it is not always good to ask more extensions and more time. Project management applications take this worry away. You can plan down the whole project on the clock with this software.
You can list down subtasks to the very minute and plan each day accordingly. You will know how much time is being spent and how much more is required to meet the deadline.
11. Keep Your Team Motivated.
Human psychology can be a very tricky thing. Motivation can be a huge factor when it comes to projects or team tasks. It is often hard to keep up your team’s energies and motivations without reporting any outputs and progress.
Task management reports everything and track time. The whole team will get to know if the energies are fruitful or not. Graph showing that 40% task is done and everyone is one the clock gives them the motivation to make it a 100%.
This, in turn, enhances productivity. With individual progress, tracker a competitive environment is born. It also contributes to progress.
12. Track All the Progress
Conventional methods of reporting and checking the progress are time taking and outdated. Things are not easily manageable when you are tacking a team of a large number of people.
You cannot take verbal progress reports from everyone or reach out to everyone. In that case, the automated tracking system should be put in place. Task management software can do that rather quickly.
Be it team progress or the individual progress; it can track it all. It will only take a single glance to know the outputs and anyone who is lagging. It is a game-changer to keep your team up to the task.
13. Gain the Advantage of Communication
Effective communication is the mother of all success. Proper knowledge at a proper time is a powerful device. The standard method of communication can be gruesome while collaborating on a project.
There are chances for team members to remain misinformed. This can affect the progress of the whole team. Communication tools and file upload with the same software minimize this hazard.
You can chat with fellow members in real-time or leave a message about a specific file. The whole team will know the changes you are making and the output that wanted. With video conferences, the information can be communicated adequately.
14. Safety from Non-Collaborative Chaos
Foundation of all huge companies lies in collaboration. You cannot build a whole empire single-handedly. It is imperative that everyone on a particular task known what is going own. It is highly effective for everyone to be on the same page.
This helps in aligning the future and goals of a project or a whole company. Task managers get this done for you. The need to contact each member separately is eliminated.
You can inform the team about any changes in the plan by simply updating the application’s time map. The chaos of forgetting about someone and miss communication is avoided.
15. Keep An Eye on finances.
Funds and budgeting go side by side in project management. It is vital to know the flow of money from one end to another. The allocated spending and finances are crucial to any task.
Moreover, the invoices and proof are also essential to know the spending in real-time. Without a designated person, it can be a hard job to manage the budgets. With the use of management software, you can easily keep an eye on everything.
It prevents the overspending and occurrences of negative balances. It can ensure that you spend all the funds effectively and wisely without any discrepancies.
16. Easy Data flow
Projects involve a tremendous amount of data flow. There are reports, PowerPoints and spreadsheets. In addition to that, all of these need to be shared with all the team. Mailing and drives can be a bit of a drawback if the files are needed instantly.
More than that, a single platform to house all the data is required. This can be quickly done using managing software. They are cloud-based; thus, there offer storage and easy availability of files. All the access and changes are recorded.
This ensures ease of data flow to all members.
17. Plan Out Your Whole day
Apart from project management, personal progress and tasks are also important. It is easier to find your way throughout the day when everything is organized. It helps stay productive and accomplish everything planned for a day.
Moreover, you will not lose track of time by indulging in one task over a long time. Task management software can act as your virtual personal assistant. You can effectively manage and work your way through a busy day with a time-saving application.
It will be less stressful to feed the information to software than to keep everything in mind.
18. Remove Barricades of Remote Work.
Working 9-5 has remained popular for decades. Nowadays, remote work or working from home is also gaining popularity. With the changing dynamics, more people like to work for output quickly than remaining engaged for long hours.
Now that you don’t have the restriction to go to the office, it is easy to lose track of routine.
Gaining the work-life balance is also very important. Management software solves this problem for you.
You can track the whole routine and management.
In case you are working for a company, you can stay connected with all the members in a few clicks. This removes all the hurdles of working from home.
19. Get Your Hands on Predictive Outcomes.
The unknown future has been a point of fascination for humans. We have tried to predict it mathematically and have used algorithms.
But most of it remains unseen. It won’t be wise to step into an unknown abyss when it comes to project management. A handful of futuristic knowledge can help in doing a project effectively. With task management, you can predict the outcomes of the project.
It can tell if the current pace will meet the deadline or you need to work fast. All of this information helps moderate the time and work of your team.
20. Constructive Criticism and Feedback
The success of a project or a person relies much on positive criticism. When a lot of people come together to work on a single thing, it brings several opinions. Incorporation of these opinions into improving the project is essential in getting the output.
In fact, most companies rely on feedback systems and approval. Several reviews can bring out the best in any project. Project management software helps establish a feedback loop.
You can comment on the files and give your opinion to improve. This software also displays if someone is reviewing the file and the approval status.
Features of Task Management Software
1. Task Automation
It is the digital transformation of innovative technology to get the task done automatically. Primarily it does not involve human labor and interaction. Task automation works by eliminating the need for a human to do a particular job. It is a time-saving option when it comes to fast-paced projects.
One such example is the use of chatbots instead of humans in customer services. Check-in and food ordering are also automated tasks.
In terms of task management software automation can be very helpful. It can be applied to several features within the manager to get instant outcomes. The auto-generated report, auto-sync, and real-time progress tracking are some of the examples of task automation. The user will not have to keep track of everything manually.
Automated features will do the job for you. In that way, you can concentrate on other crucial parts of the project.
2. File sharing
In a simple definition, file sharing can be defined as the communication of data or knowledge with the intended person or party(s). It can be a private or public sharing of files. In other words, all the people with whom the data is shared; will access it. One of the earliest examples of data sharing is by using a floppy disk.
The methods of sharing now have evolved. You can share the files using cloud storage. One such example is Dropbox and Google drive. Additionally, you can control the extent of file excess.
You can share the read-only file, or you can permit the editing or commenting options. It is an important feature when it comes to task management. Many software offers file sharing in a single click. This is effective when it comes to group projects and assignments. It saves time and makes the file sharing convenient and efficient.
3. Time tracking and progress tracking
Time and progress tracking means keeping the record of the time spent on a specific task. It can be an individual tracking or of a group. It is just like timing your workout or tracking how much time it took you to write an essay.
The only difference is that project tracking would be done by software and not on a stopwatch. Progress tracking is somewhat similar. It means that you time how much work is done in a certain time stamp. It could also indicate if a specific deadline is met or not.
Keeping track of time is very important when it comes to accomplishing a task or meeting deadlines.
Task management software with time and progress tracking ensures productivity. In the case of a group task, it tells about the collective output of the members. Time tracking can be done manually or automatically. If you are managing a project for a third-party, then automatic tracking is often trusted more.
4. Email integration
By email integration, we mean the combination or incorporation of email into specific software. The emailing option will appear in the particular software and works in sync with it. The most obvious example would be the use of outlook sync with the email account.
The option where the email can be drag and dropped to the task list is also an example. In this way, the emails are integrated, and the board or to-do-list shows them as a task.
When it comes to task management, there are several ways email integration could work. Suppose you have gotten an email, and it has a task involved. Instead of manually creating a task, you can add the email to the task if the software offers email integration.
Moreover, if you want to send an email to all the members in a specific project, task managers with integrated email options can do that.
5. Gantt charts
These are the graphic representations of the progress of a particular task concerning the time allocated for completion. Visually they look like color-coded horizontal bars drawn against a specific job. In addition to that, they sometimes display the percentage of completion.
They give a minimalistic overview of the whole project. They offer an easy way to split a plan on a time scale and check the output. A simple example of Gantt charts is the ones used in MS Excel.
Gantt charts can be handy in viewing the progress in a simple picture. It can also be used to keep the tabs on the output of individual members. Thus, task managers that have the feature of Gantt charts are essential in measuring the progress. Suppose you designed the task-wise split of a four-week project.
A Gantt chart will tell you in detail how much of the assigned work was done in a week’s time and how much of it remains.
6. Invoice and budget management
These terms cover the financial aspect of a group project or an individual task. Invoices are receipts or bills that show the expended amount on a particular job. The term budget management engulfs all the cost, expense, and spending on a specific task or a goal.
An example of both the terms would be a house budget managed on an MS Excel. The soft copies of receipts are invoice to keep the record of spending.
When it comes to task management, especially in a group setting, budgeting is essential.
In the case of massive projects, keeping track of allocated funds and spending is necessary.
It helps maintain a goal-oriented approach within the bounds of allocated finances. Invoices and receipts give a clear understanding of how the funds are being spent.
Both of the task management software features are effective and helpful in the overall output of a project.
7. Custom report
As the name suggests, a report is something that conveys the output of a particular project. A custom report is something in which the template and content are manually decided by the person making the report. Reporting is a critical aspect of projects of all kinds.
In the case of research work, reporting the finding is crucial. In the group project, the output and the individual tasks and practice are essential parts of the report.
Custom reports is a essential feature when it comes to task management software. For a personal task, the reporting might not be as important. In the case of a group project or a third party task, reports can be significant.
It gives complete information on how the work progressed to time. Auto-generated reports are more reliable. But in a custom report, you can add or remove analytics by choice.
8. Cloud storage integration
Cloud storage is the remote storage of data over the internet. The data in the cloud is stored in the server of the cloud provider. It gives you access to the files stored in the cloud on all the devices. Unlike the data on your device that cannot be accessed from anywhere else, cloud storage can be accessed from any device.
Google Drive is one example of cloud storage. When combined with integration, it means the software work in sync with cloud storage.
Cloud integration can be very convenient when it comes to task management. It can remotely store all the data and add it to the storage. Moreover, every member of the project will be given access simultaneously. Suppose if your task manager syncs with google drive, you can have the remote access to the drive.
If cloud storage is offered within the task managers, the features provided increases. It will give you more control over data management and sharing.
9. Industry-specific features
The best thing about task management software is that it is industry-specific. Let’s say you’re running a call center. You can compile all the tasks at one place for your call center for TSR and supervisors alike.
Many service providers know good for industry-specific features like software developers like monday.com most because it allow them to create tasks specifically for development of software step by step.
10. API Support/ API integration of other platforms
API stands for an application programming interface. These are the set of tools or commands that dictate how the program or the number of programs interact and communicate with each other.
It engulfs the interaction of the user with the software as well.
A simple example would be putting in the web URL and the browser opening and displaying the requested page. It is one of the many ways you can interact with your browser.
API support in task management software can help you gain control over work. It also opens doors to towards the integration and involvement with other software.
Without API task management software will have to operate solo with little or no control over the interface. It allows you to navigate through the features. API can also let you access and embed other software such as Gmail, Dropbox, etc.
It enhances the working capability of task management software.
11. PM method-specific features
PMM or Project Management Methods are the ways or paths you can use to work on your project. These specific set of frameworks and defined steps to make the projects more comfortable to work on.
These methodologies are specifically crucial in a group setting or managing large projects. Some of the known methods are agile, scrum, and lean. These primary methodologies also have other operating features involved.
Method specific features are essential when it comes to task management. With the method-specific feature, you can choose the template that will work best for your team and project. The software will allow you to make the changes at your convenience. It also ensures the maximum output of all kinds of projects.
Moreover, other relevant features required for project management, such as tasks, workflow, and templates, are also incorporated within the software.
12. Real-time chats
These are chatting systems online that allow the users to send and receive messages instantly. There are many specialized forums that will enable you to chat in real-time. One such platform is WhatsApp.
The other example of instant chatting would be customer support on several websites. Suppose there is an issue with your internet and you want to contact the provider. You can open customer support in a chat with the query.
Individually this feature might not be as important. Task management software with built-in instant chat is a crucial feature when it comes to project and group assignments. It allows you to connect with the rest of the team instantly. And you don’t even have to leave the software.
They are time-saving, and you don’t need to email everything to the whole group. You can just inform and get updates using the chatting feature of the management software.
13. Mobile access to all features
The term means the availability of all the components of specific software on mobile phones. In the case of smartphones, the availability of a downloadable app will give access. It can also be web access using a cell phone browser. In this case, the interface is faulty and not very reliable.
For example, you can use Facebook on a laptop through web access. The app is also available with all the features to be downloaded on cell phones. Messaging on web access is integrated into the same window. But on a cell phone, it is a separate messenger app.
All device or mobile access of task managing software can be a fantastic feature. It will give you remote access to all the components the software has to offer. Task update, result generation and, outputs can be viewed and done from a cell phone.
You will not need to sit down on a desktop to get the job done. Instead, you can easily do it from your cell phone. This also makes the management easy for anywhere.
14. Social media integration
Social media integration means access to two or more social websites from a single platform. It is a very impactful branding technique used widely in marketing. In simple terms, it means that particular software is in sync with social media platforms.
One such example of this incorporation is when you post something on Instagram, and it asks you to publish it on Facebook. Suppose you have a company and you want to post an ad.
Instead of posting it on all platforms separately, use the option of integration, and publish it everywhere at once.
Social Media integration can be useful in task management. It is helpful in selecting the team members by going through their social media profiles. In case you are a marketing agency, you can publish the output and impact of your work on all social platforms.
This will increase the outreach of your company and will serve as a marketing strategy.
15. Video chat
The term video chat is self-explanatory. There is much-specialized software designed for video chatting. In the earlier decade, Skype was a popular one. Its application was more towards domestic or personal use.
These days Zoom is gaining popularity. Its elaborated features allow the usage on a professional level. It is used in a variety of business settings and school-level presentations.
Video chatting can be a fantastic built-in feature when it comes to task management software. The connections and virtual meetings would be arranged using the same application. The reliance on external software would be minimized. There will be no need to download software that supports video.
A built-in video chatting feature can make the meetings easy. All the tasks can be single-handedly managed from one place. There are certain task managers that offer text talking along with the video chatting.
Both of these are useful features to keep in mind while choosing a task manager.
16. Custom alert
Alerts are notification or the pop-up that you get indicating a received message or an email. Custom alerts are the notifications that are set-up according to the need of the user. To have a better understanding, let us remind you of the custom notification on WhatsApp.
You can set up a different tone and notification color for a specific WhatsApp contact. In that case, the notification will tell you who texted.
The option of custom notification can be an ideal feature. It will help you keep track of group activity without opening the application again and again. You can also set up reminders of meetings and tasks in the custom alert. When you enable the custom alert for desktop, any update will be reported in the form of a pop-up.
It can come in handy to keep the email replies and task completion on track.
17. Create subtasks
As the name indicates, the subtask is a task within a task. It can be defined as a smaller step that needs to be completed as a part of a much larger goal. Suppose the job is to make a presentation.
It can be divided into several smaller tasks: researching, gathering data, selecting relevant data, putting data on slides, template set, and finalizing. Each of these steps is sub-task.
Sub-task creator is a feature to look for when it comes to task management software. This feature allows you to split the main task into several do-able functions over a period of time. Suppose your team is working on a research project. This primary task can be divided into small steps.
These steps can then be distributed across the timeline of the complete project. Sub-tasking makes it easier to record the output. It also gives valuable information about how the whole project is progressing with respect to time.
What is the best task management software?
Any task management software that can make things easier for you is the best task management software. However, Monday.com and Trello top the list of being the best task management software because they enhance productivity, manifold.
What is task management software?
A task management software is a software that has the potential to help manage, organize, and plan the workflow in an enhanced manner. With the help of this software, anyone can plan, estimate, and schedule the tasks for the whole team. Great work milestones can be achieved with this software.
If I hate task management software, what to do?
Task management software makes things convenient for team members. However, there can be certain reasons why you do not like using this software. Maybe you are not good at communication, or you have trouble collaborating with team members. It is always the best idea to give the software a chance. At the end of the day, your mindset can be changed by seeing the effectiveness of the software.
What task management software does Elon musk uses?
As a general public, we are not aware of the particular task management software Elon Musk uses. However, to bring productivity, he makes sure to assign deadlines to his team members. Also, he likes spending 100 hours on work in a week.
What is the best task management software to use offline?
It is imperative to have a task management software that works offline to enhance creativity and productivity. Trello can serve you better in this regard because its amazing features can be used even without the internet.
Which task management software is best for a tech-specific industry?
When it comes to efficiency and productivity, then nothing can beat Monday.com. It is a brilliant task management software for tech-specific industry. It has the potential to run successful projects and manage workflow. Also, it is a good one to connect collaboratively and avoid manual work.
What is the best free task management software?
It is always a good idea to have an understanding of task management software before going for a paid plan. Let’s say you want to use a free task management software for a while. For that, you can use Airtable, Infolio, or Hitask. Also, task Management software offers a trial period. To get a better understanding, you can opt-in a trial.
What is the best task management software for writers?
Freelance writers always need task management software to bring out creativity and productivity. Also, the software is imperative, so teamwork can be made possible. For freelance writers, Trello is the best task management software because it enhances creativity and productivity.